Orienting New Employee

Orienting New Employees

Develop an employee orientation checklist and consider the following activities for inclusion on the list. The following activities should be conducted by the employee's supervisor.

1. Before the employee begins employment, send them a letter welcoming them
to the organization, verifying their starting date and providing them a copy of the employee policies and procedures manual. Note that you'll dedicate time for them to discuss with manual with you later.

2. When the employee begins employment, meet with them
to explain how they will be trained, introduce them to staff, give them keys, get them to sign any needed benefit and tax forms, explain the time-recording system (if applicable), and provide them copies of important documents (an organization chart, last year's final report, the strategic plan, this year's budget, and the employee's policies and procedure manual if they did not get one already).

3. Show them the facilities,
including layout of offices, bathrooms, storage areas, kitchen use, copy and fax systems, computer configuration and procedures, telephone usage, and any special billing procedures for use of office systems.

4. Schedule any needed computer training,
including use of passwords, overview of software and documentation, location and use of peripherals, and where to go to get questions answered.

5. Review any policies and/or procedures about use of facilities.

6. Assign an employee to them as their "buddy"
who remains available to answer any questions.

7. Take them to lunch on the first day
and invite other employees along.

8. Meet with them at the end of the day 
to hear any questions or comments.

9. Meet with the new employee during the first few days
of employment to review the job description again. Remind them to review the employee manual and sign a form indicating they have reviewed the manual and will comply with its contents. Review any specific goals for the position, e.g., goals from the strategic plan. In the same meeting, explain the performance review procedure and provide them a copy of the performance review document.

10. Have one-on-one meetings with the new employee on a weekly basis for the first six weeks,
to discuss the new employee's transition into the organization, get status on work activities, hear any pending issues or needs, and establish a working relationship with their supervisor.